University Events Scheduling and Communications

All App State Faculty, Staff, and Students must abide by the following University Events Scheduling and Communications (UESC) policies and procedures. Additionally, they must adhere to the policies and procedures of their chosen facility.

• Space/Building Policies
• Resource Provider Policies

1.0  APP STATE STUDENTS

1.1   Student Access to 25Live
       A.  General Student Body
       B.  Student Graduate Assistants
       C.  Student Intern Approvers
       D.  Approved Student Clubs & Organizations
1.2   Removal of Student Access
1.3   Student Training for 25Live
1.4   Reserving Spaces
       A.  When to Submit Requests
       B.  Weekends and Holidays
       C.  Multiple Location Request
1.5   Event Safety Requirements
1.6   Event Marketing
1.7   Event Planning
1.8   Student Conduct / Prohibited Activities
1.9   Student Acknowledgement of Policies

2.0  REQUESTORS

2.1   Event Status
2.2   Appalachian State Parking and Transportation
       A.  Submission Deadline
       B.  Eventa nd Meeting Parking Requests
       C.  General Parking Requests
       D.  Confirmation and Follow Up
2.3  Appalachian State Catering Options
       A.  Grandview Catering and Events
       B.  Appalachian State Campus Dining
2.4  Environmental Health, Safety, and Emergency Management (EHS&EM)
       A.  Emergency Medical Services Personnel
       B.  Tent or Air Supported (Inflatable) Structure
       C.  Weather Monitoring
2.5  Event Safety Requirements
       A.  Adherence to Safety Requirements
       B.  Automatic Notifications in 25Live

3.0  APPROVERS/SCHEDULERS

3.1   New Approvers
3.2   Approver Groups
3.3   Student Intern Approvers
3.4   Denying a Space Request
3.5   Bumped Events (due to classes)
3.6   Requests from Student Organizations
3.7  Request Approval/Denial Timeline

4.0 EVENT MARKETING

4.1   Promotional Materials