Event Approval Process
All event submissions must comply with the University Calendar’s submission guidelines. The Office of University Events Scheduling and Communications reserves the right to edit or reject any submission that does not meet these standards.
The Office of University Events Scheduling and Communications may make minor edits directly or reach out to the requestor for clarification or additional information before making any necessary updates.
Approval Process Overview: This process can take up to two weeks.
- Event Submitted to 25Live
- Space Approvers review the request and approve/deny the space for the event
- Service Providers review the event and approve/deny their resource
- The Office of University Events Scheduling and Communications reviews the event and makes any necessary adjustments. The event can appear on the calendar the following day.
Reasons for Denial or Request for Resubmission
The requestor will be notified with a message explaining the reason for the denial and may be given the option to revise and resubmit the event.
Common reasons for calendar promotion denial:
- Event is not affiliated with Appalachian State University or lacks an official sponsor
- Duplicate of an already-submitted event
- Student-led or student-organized events that are not departmentally sponsored. Student-led events should be listed on Engage; faculty or staff sponsors may request inclusion on the University Calendar.