Helpful Links
- 25Live - Login to 25Live
- 25Live - List of Event Types
- 25Live - List of Facility Representatives
- 25Live - Academic Building Key
- University Calendar - Login to the University Calendar
- University Calendar - Event Submission Guidelines
- University Calendar - List of Calendar Filters
- University Calendar - Organization Names/Details
- University Calendar - Location Names
25Live Terminology
Requestor
A Requestor is the person submitting a request to reserve an event space and for that event to be placed on a calendar. This can be a student, staff, or faculty member. Non-Appalachian constituents cannot make requests in 25Live and will need to work with Conference and Event Services to plan their event and reserve their space. Requestors are responsible for providing accurate answers for all questions in 25Live so as to notify the proper Service Providers and properly display their event on a calendar.
Location Approver/Scheduler
A Location Approver (aka space approver) is responsible for overseeing one or more locations in 25Live. Their primary role is to review event requests for their locations and determine whether the events are appropriate and can proceed. Multiple approvers may be assigned to a single location.
The Scheduler is a Location Approver directly associated with specific location(s). They are the primary contact for cancellation requests, warning emails from the Registrar’s Office when an event is bumped for classes, and any location-specific questions.
Facility Representative
- A Facility Representative is a type of Location Approver/Scheduler that acts as the primary point of contact for questions about a particular building or buildings.
- Please see the list of Facility Representatives and the list of Space Policies for more information.
Calendar Approver
A Calendar Approver is given access to review and edit event submissions through 25Live. Approvers may make updates for spelling or grammatical errors, images, and other calendar-related details to ensure accurate and appropriate information appears on the university’s public-facing calendars.
Service Provider
A Service Provider is a campus constituent that provides a specific service to, or presence at, events. Campus Police, Emergency Management, Parking & Transportation, Grandview Catering, Conference and Event Services, and Mountaineer AV are all examples of service providers. A Service Provider is notified automatically via 25Live when a requestor depending on how the event form questions are answered. It is very important that requestors accurately answer all event form questions.